Deadline: 1 October 2021
Location: Jakarta
Job Type: Internship
Job Description
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.
UNDP Office has organised internship programme to pprovide a framework by which students from diverse academic backgrounds may be assigned to UNDP offices, where their educational experience can be enhanced through practical work assignments as well providing an opportunity to make substantive contributions to an office’s work. The current internship will provide opportunity for student to learn some aspects of procurement.
The intern will provide clerical and support to procurement staff and works in close collaboration with the operations, programme and projects’ staff on procurement-related issues and information exchange.
Summary of Key Responsibilities:
Provision of support to the procurement processes
Administrative support sourcing strategy
Procurement filing management system
The Intern Will Undertake Following Tasks: 1. Provision of support to the procurement processes
Support to the procurement staff in preparation of procurement plans for the office and projects and their implementation monitoring.
Support to the preparation documentation of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, bids or proposal evaluation
Support to procurement staff in the preparation documentation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
2.Administrative support sourcing strategy
Support to the procurement unit in updating the rosters of suppliers and consultant.
3. Procurement filing management system
Provide admin support to procurement staff in managing procurement related letters
Tracking and updated data on procurement e-sharing document
Support to the procurement assistant in managing procurement files
Outputs:
Effective Implementation of procurement processes in line with prevailing rules and regulations
Effective administration support in sourcing system evidence with updated roster of supplier and consultant.
Effective support in procurement letter administration
Effective support in managing procurement files.
Minimum Qualifications
Qualifications
Enrolment in a graduate-level degree programme in business administration, or other related field. Not have graduated prior to the beginning of the internship.
Knowledge of - or proven interest in the area of procurement, supply and logistic
Proficiency in English. Fluency in Arabic, Chinese, Portuguese or Russian is an asset;
Computer literate in standard software applications;
Demonstrated keen interest in the work of the UN, and of UNDP in particular, and have a personal commitment to UNDP's Statement of Purpose and to the ideals of the UN Charter;
Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views
An interest in global mobility; adaptability to varied physical and other environments; a desire to work with and gain the confidence and respect of people with different language, national and cultural backgrounds.
Financial Issues Interns will receive monthly stipend from UNDP Indonesia. All costs connected with an intern's participation in the Programme must be borne by:
the nominating institution, related institution or government, which may provide the required financial assistance to its students;
the intern, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.
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