Deadline: 24 September 2021
Location: Jakarta
Job Type: Full Time
VACANCY ANNOUCEMENT
About the organisation:
Islamic Relief Worldwide is an independent humanitarian and development organisation with a presence in over 40 countries around the globe. Islamic Relief Worldwide is a UK based International relief. We have been fighting poverty and injustice for 30 years, in a world in which over three billion people still live in poverty.
Country Purpose:
Islamic Relief Worldwide in Indonesia was operation since 2003 following the MOU signing with the Ministry of Home Affairs. The objective of IRW in Indonesia programme is to contribute to the social welfare of the Indonesia people and to alleviate the suffering. The main sector for the programme include:
· Water and Sanitation
· Sustainable livelihood
· Education
· Child Welfare
· Shelter
· Disaster Risk Reduction
The geographical area are Banten, NTB, Aceh, Central Sulawesi and West Sulawesi province directly implementing or through partners.
Islamic Relief Worldwide in Indonesia is looking to recruit Logistics Coordinator based in Jakarta
Reporting Line:
Post holder would directly report to HR & Admin Manager
Tasks & Responsibilities:
Participate in Project coordination team planning and implementation of activities.
Ensuring and execute procurement plan of all projects accordingly
Ensuring and monitoring the implementation of logistics/technical activities according to IRI procurement and logistic SOP and time frame including the following:
Supply: implementation and maintenance of an appropriate supply chain procedures for the project (Order Processing, Procurement, Warehouse and Transport and Customs).
Logistics: (transport of goods and staff, communications, vehicles, equipment/installation and infrastructures, installation and maintenance of functional office spaces)
Lead and Monitor the tendering process including ensuring proper tender document produced, tender evaluation, tender award, and assesing the quality of work, etc.
Responsible in managing suppliers/vendors lists and activities, screening, reviewing proposals, develope performance specifications, and act as liaisons between supplier/ vendors and organizations.
To ensure proper managing of IRI assets including categorization, aquisition, record keeping, assigning, usages and responsibility, movement & transfers, disposal and retirement of assets, etc.
Compile, review, and maintain all logistic and procurement data (e.g. contracts, tender documents, etc) according to IR archiving policy.
To ensure proper managing vehicle according to IRI SOP including purchasing of vehicle, vehicle usage, maintenance, reporting, retirement and vehicle disposal
Responsible for storage data and monitor vehicle registration and insurance status.
Respond to customer and supplier inquiries about order status, changes, or cancellations.
Skill & Competency:
At least 5 years work experience in a similar job
Bachelor Degree from Social, Bussines Development or Administration Management or similar field studies
Two years of proven experience in leading and managing multiple program and / or office management in Sub National level
Experience of communicating and representation with a range of people, organizations and cultures
Knowledge and practical understanding of and ability to work within both relief and development activities
Results and Quality Orientation
Familiar with internet, e-mail and computer literacy
Able to communicate in English and Bahasa Indonesia, both written and verbal
Good interpersonal and communication skills in Bahasa Indonesia and cross-cultural environment
Successful candidates must understand and respect the organization's core values and adopt guidelines for interacting with beneficiaries; especially women and children.
Strong interest in development work with respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.
Islamic Relief is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.
Accountability:
All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project
Safeguarding: Islamic Relief Worldwide participates in the inter-Agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach Islamic Relief in Indonesia is committed to responding appropriately and constructively to any and all information related to safeguarding issues during recruitment process.
How to apply :
Please send only your application letter and CV to the email address:
Applications submit directly to Islamic Relief Indonesia Office will not be considered.
Only short-listed candidates will be contacted.
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