Deadline: 31 December 2021
Location:
Job Type: Full Time
ROLE PURPOSE:
The Program Coordinator (Innovation) will lead all programmatic activities and operations of innovation projects, namely Child Solve and T4CR (Together for Child Rights). Programme implementation duties include ensuring all program activities are implemented according to plan and at a high-level of quality; all reporting and planning is completed in a timely manner and at a high-quality; all communications are completed in a timely and accurate manner; coordinate well with key external stakeholders; all child safeguarding controls are enforced; and financial and administrative management adheres to Yayasan Save the Children Indonesia policies, regulations, and good practices. The Program Coordinator (Innovation) will also lead on program planning and ensure we advocate with key government stakeholders to achieve positive change using evidence from our program work as the basis. S/he will represent Yayasan Save the Children Indonesia and support program development and emergency preparedness and response. The position will require travel to field locations in respective geographic area.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Innovation Manager and Strategic Projects Lead
Direct Reports: -
Indirect Reports: -
Dimensions: Yayasan Save the Children Indonesia is changing for the better. We've begun to build a national organization that aims to be a strong, local, and self-sustaining voice for children in Indonesia. To this end, SC Indonesia has been designated as a “Prospect Member”. As ‘Prospect Member’ Indonesia has been identified as part of the next way of new member development, which focusses on strengthening and localizing our voice for children in strategic middle-income countries. Indonesia has been authorized by member ballot to start fundraising locally as a first step towards building a financially sustainable local organization. Future work will also involve developing a strong local governance structure and building key partnerships with local government, the private sector, local civil society among others. Success of the pilot phase will set the Indonesia on a pathway to full membership
Budget Responsibilities: -
KEY AREAS OF ACCOUNTABILITY:
Actively involved in developing and implementing high quality programs
Responsible for overall coordination of innovation programs implementation in the field office and delegated responsibility for field delivery of high-quality programming in line with the objectives of the country strategy, thematic and area strategies, and quality framework
In close coordination with the Innovation Manager and Strategic Projects Lead, ensure that all programs progress is completed within time and on budget.
Ensure that the field level activities are implemented in a timely and quality manner. Including leading the development and maintenance of relationships with key local stakeholders as well as
elected officials and other NGOs.
Collaborate with other teams within Save the Children Indonesia (i.e., Technical Advisors, Business Development, Fund Raising, Operations, etc) in the execution of the innovation projects.
Ensure integration of Child safeguarding into program work as per foreseen design (including proper risk assessments of program activities with mitigation measures) to ensure safe environment for children.
Serve as overall budget holder for field office programming; manage and support sub budget holders for individual projects and grants
Ensure programs are implemented in ways responsive to the communities, and children in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures. This includes working with government, NGO-partners and other stakeholders to strengthen national capacity
Help establish, maintain, and improve active and regular working relationships with: host government authorities, partner agencies and local and international NGOs
Ensure information exchange with key local government officials and other key stakeholders to maximize their participation in the delivery of project activities in related areas, and advocate for sustainability and scale up of Yayasan Save the Children Indonesia’s good practices.
Ensure timeliness and quality of donor reports.
Support project staff, external collaborators, and partners in implementing program in line with the quality framework and benchmarks, including monitoring, evaluation, accountability and learning.
Ensuring synergy among different projects and integration of different sectors.
Identify and promptly communicate to management any problems in implementation
Financial Management
Develop together with program staff, Innovation Manager, Finance and Awards unit annual project budgets and monthly projections.
Ensure effective and efficient use of Program resources in line with Yayasan Save the Children Indonesia policies and procedures and donor requirements.
Regularly monitor budget versus actual expenditures and proactively propose any modifications to expenditure plans and projections.
Ensure the application of appropriate controls for Programs resources including accurate tracking of all expenditures.
Coordinate with the Finance unit to produce accurate and timely financial reports
Administration, IT, Safety and Security
Ensure human resources policies are implemented and are in place.
Work with Safety and Security Focal Person to ensure that security policies and procedures are understood and strictly adhered to throughout the office, and that briefings, communication, transport, and other systems are developed and provided in support of the maintenance of good security for all staff and visitors.
Logistics
Ensure that all procurement is done in an appropriate, timely and transparent manner as per Yayasan Save the Children Indonesia Policies and procedures and internal audit requirements.
Collaborate with Support Services team in Area Office.
Ensure office premises, assets and equipment are maintained in line with Yayasan Save the Children Indonesia policies.
Ensure there is efficient travel management of all personnel and visitors in the field location.
Ensure all visitors are supported and receive logistical support from the appropriate staff.
BEHAVIOURS (Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
Essential:
Bachelor’s Degree or equivalent in a relevant field.
At least 5 years related experience in managing programs with international NGOs or multinational companies
Proven skills in staff management
Self-starter with an interest in innovation & design thinking
Self-motivated and highly flexible individual who can manage multiple tasks and priorities
Exceptional verbal, written, and presentation skills
Excellent interpersonal skills and ability to work both independently and as a team member
Ability to work on tight deadlines
Empathetic, creative, adaptive, networked mindset
Attention to details and able to work systematically
Desirable:
Experience in developing digital products or programmes
Experience in liaising and developing partnership with subnational government officials
Experience in digital crowd funding OR campaign platforms OR involvement in a social enterprise
Experience in research OR testing value cases for new products, services, or propositions
Experienced facilitator or convenor who engages stakeholders inside and outside of the organization
Equal Opportunities The post holder is required to carry out the duties in accordance with the Save the Children International (SCI) Equal Opportunities and Diversity policies and procedures.
Child Safeguarding We need to keep children safe, so our selection process, which include rigorous background checks reflects to our commitment to protection of children from abuse.
Health and Safety The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
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