Deadline: 18 February 2022
Location : -
Job Type: Internship
Job Purpose
The Finance Intern, under overall supervision of the Corporate Services Manager, is responsible for overall delivery of financial and administrative support, ensuring the proper use of Federation resources according to established procedures. S/he will support the work of various departments in order to ensure the operation works effectively and efficiently.
Job Duties and Responsibilities
Expenditure and Liabilities
Assist Support Service Manager on preparing commitment & potential expenses on monthly basis
Financial Reporting
Prepare retrospective expenditure on quarter basis
Provide DoA and Update List of Budget Holder on Monthly Basis
Prepare records and list of contracts and follow up result from system
Field Bank Account data maintenance
Internal Control
Performing timely monthly outstanding balance checking to Suppliers
Update Timetable on monthly basis
Conduct IT asset Checking process to review any potential loss to Federation’s asset on quarter basis
Assists the legal advisory process related to contract issue by coordinating with IFRC's Legal in KL Regional Office and Legal Advisor consultant
Alert management for any potential weakness in the implementation of activity/procedure that may lead to potential loss to Federation if proper action is not taken.
Ensure all supporting documents for contracting process are available before processing Contract Signing
Ensure the Current Contract Templates complies with IFRC HQ templates and National Regulation
Research for financial guideline and regulation, providing comprehensive analysis regarding company’s practice to ensure the applicable rule and regulation
PNS(s) Integration Process
Provide required supporting document for PNS(s) Integration process
Assist PNS(s) activities related to Integration Benefit
Technical Responsibilities:
Ability to use and produce a report using Apple system – List of monthly Outstanding Balance.
Ability to use and generate a proper report using Business Object.
Maintain the data records and assist the application of features in indonesiaccst.org
Coordination with Coorporate Service Manager on any finance related issue.
Education
Professional /academic qualification in law and administration services
Experience
Experience of working for the Red Cross/Red Crescent is preferred
Maximum 1 Year work experience in a finance or accounting and administrative roles is preferred
Experience of working with Federation accounting and administrative systems is preferred
Experience of local commercial & contractual systems
Experience of project cycle using participatory methodologies is preferred
Experience in writing narrative and financial reports is preferred
Experience in Administration
Knowledge, Skills and Language
Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages)
Knowledge and experience of CODA is preferred
Experience of and ability to use manual accounting systems is preferred
Skills in training and developing staff is preferred
Fluently spoken and written English
Competencies and Values
A high degree of competence in Teamwork; commitment to the Red Cross/Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience.
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