Deadline: 21 February 2022
Location : Gorontalo
Job Type: Fulltime
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
The 2030 Agenda for Sustainable Development is signed by 193 governments, including the Government of Indonesia (GoI). GoI is committed to pursue the implementation of SDGs that in July 2017, GoI enacted Presidential Decree No. 59/2017 on SDGs Implementation in Indonesia – paving way to the SDG Localization effort.
Since 2016, UNDP has been assisting national and subnational governments to localize SDG in Indonesia. Operating under a regional autonomy policy, local governance is key to achieving the SDGs. Many of the current development initiatives are still designed to address specific issues linearly. A Social Innovation Platform is designed integrate and bring together actors and actions for a systemic approach to address SDGs. Supported by Bangkok Regional Hub (BRH) and Agirre Lehendakaria Center (ALC) in Spain, UNDP and Kemendesa PDTT pilot the Social Innovation Platform (SIP) approach in two locations: Gorontalo and West Java province which aims to assess socio-economic impacts of the COVID-19 pandemic and identify potential innovative solutions to build forward better from the pandemic whilst accelerating SDGs attainment in the regions. The pilot implementation runs from 2020 to 2021, with potential replication and/or scaling-ups to more villages/provinces.
The Clerk is to facilitate the process of applying Social Innovation Platform at selected Kawasan Perdesaan (KPPN Minawisata Ponelo Kepulauan) in Gorontalo Utara District, especially related to logistics and administration of SIP’ activities as well as assist day- to-day project implementation; producing outputs (and/or deliverables) specified in the project document; liasing and providing support to Village and Community Empowerment Agency (Dinas Pemberdayaan Masyarakat dan Desa) and Village Cluster Facilitator for Ponelo Islands National Priority Village Cluster and liaise closely with relevant Social Innovation Platform (SIP) stakeholders at provincial, district and Kawasan Perdesaan levels (which include, but not limited to local government, private sector, philanthropy, academics, experts, media/press, and youth groups).
The incumbent will support the experimentation of Social Innovation Platform in Gorontalo province, particularly at KPPN Minawisata Ponelo Kepulauan in Gorontalo Utara District, with specific attention to administration, logistics and finance of SIP activities. S/he will also assist day- to-day project implementation; liaise with Regional Development Agency (BAPPPEDA) of Gorontalo Province and Gorontalo Utara District, Village and Community Empowerment Agency (Dinas Pemberdayaan Masyarakat dan Desa) and with other relevant Social Innovation Platform (SIP) stakeholders at provincial, district, Kawasan Perdesaan, and village levels(which include, but not limited to local government, private sector, philanthropy, academics, experts, media/press, and youth groups).
Duties and Responsibilities
The primary reporting responsibility of the NPSA holder is to the Project Associate for SDGs Programme, Advocacy, and Covid-19 Recovery and will report his/her work to Project Associate for SDGs Programme, Advocacy, and Covid-19 Recovery.
The scope of work:
Support the project team to ensure effective project planning, budgeting and implementation of Social Innovation Platform in Gorontalo Province focusing on achievement of the following results:
Assistance in the coordination of project planning and preparation work, monitors status of project proposals and receipt of relevant documentation for review and approval.
Reviews of the project documents especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Implementation of the project standard operating procedures in line with the government and UNDP’s regulations.
Supports to the effective reporting on the progress of project implementation
Provides administrative support for Social Innovation Platform project focusing on achievement of the following results:
Assist in preparation of offline and online activity and provide support on documentation of Social Innovation Platform related activities such as video recording, pictures, minutes of meeting, etc. on both online and offline activities.
Serves as focal point for administrative, HR, Procurement, FRMU, Security and office coordination of project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment, appointment and extension of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
Supports knowledge building and knowledge sharing focusing on achievement of the following results:
Participation in the trainings for the operations/ projects staff.
Contributions to knowledge networks and communities of practice.
Ensure active participation for learning and knowledge sharing in gender analysis and gender mainstreaming.
The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:
Human rights and gender equality is prioritized as an ethical principle within all actions;
Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
Differentiated needs of women and men are considered;
Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
Core Competencies Achieve Results:
Demonstrates focus on achieving quality results and impact.
Consistently strives to meet or exceed excellent standards
Efficiently establishes appropriate plans and resources for self and others to accomplish goals.
Holds self and others accountable for results.
Think Innovatively:
Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices.
Looks beyond conventional approaches and established methods.
Proposes new ideas, approaches and solutions to problems
Learn Continuously:
Actively pursues opportunities for learning and self-development, professionally and personally.
Keeps up to date with new developments in own professional area.
Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative.
Contributes to the learning of others.
Adapt with Agility:
Actively pursues opportunities for learning and self-development, professionally and personally.
Keeps up to date with new developments in own professional area.
Act with Determination:
Flexible in handling change, and adopts new ideas, approaches and ways of working.
Seamlessly adapts to working with new situations or contexts, with new people, and in different ways.
Participates in, supports, or drives meaningful change in UNDP.
Comfortable with ambiguity and effectively manages juggling multiple demands.
Engage and Partner:
Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results.
Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others.
Enable Diversity and Inclusion:
Understands and appreciates issues from the perspective of others.
Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people.
Fully accepts and values all people, creating an inclusive environment.
Understands that inclusion is multi-faceted (e.g., race, gender, age, disability, culture, etc.) and treats everyone fairly and equally.
Demonstrates honesty and transparency.
Cross Functional Competencies
Digital Awareness and Literacy:
Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed.
Working with Evidence and Data:
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
Communication:
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate Channels.
Technical Competencies
Gender:
Gender Mainstreaming.
UN policy knowledge - ethics:
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
Innovation:
Technology and Innovation.
Verbal and written communication:
Ability to effectively communicate both verbally and in writing to convey key facts and findings.
Accounting (General):
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
Required Skills and Experience
Education:
High school would be minimum requirement.
Bachelor’s degree in Communication, Public Relation, Public Administration or other related field would be preferable, but it is not a requirement.
Experience:
Minimum three years of professional experience in administrative and financial support for candidate with high school degree and no work experience for candidate with bachelor degree.
Some experience in support administrative, correspondence, and coordination activities.
Ability to work independently and in a team with a positive attitude.
Solid computer skills required, knowledge of spreadsheet and database packages.
Good inter-personal skills.
Up-to-date computer skills required, knowledge of spreadsheet and database packages.
Experience working on Sustainable Development Goals issues would be preferable.
Experience working with government at sub-national level(provincial and/or districts) of Gorontalo Province.
Experience working with development Organizations/NGOS.
Experience working for Sustainable Development Goals issues.
Familiarity with UNDP development projects in Indonesia is an advantage.
Familiar with Government and UN/UNDP procedures would be desirable.
Experience in handling of web-based management systems would be preferable.
Some experience dealing with budget-related issues, financial transaction, general operations, drafting briefing notes, drafting graphic and statistical summaries accounting would be preferable.
Some experience in supporting administration of projects funded by government will be highly desirable.
Language Requirements:
Fluency in written and spoken English and Bahasa Indonesia is required.
Fluency in local language of Gorontalo Province is desirable.
Travel:
Travel for work outside duty station should be based on approval of authorized officer and travel arrangement shall follow corporate travel and comply with provisions of the Security Clearance policy.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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