Deadline: 23 January 2022
Location: Jakarta
Job Type: Full Time
Program Overview
WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI works with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.
Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.
Job Summary
The Project Assistant will support several key initiatives of WRI Indonesia, that are being currently undertaken in partnership with various external stakeholders.
The Project Assistant will be based in Jakarta. The person is responsible for overall finance, operations, and administrative support of WRI Indonesia projects or other external parties.
Reporting to the WRI’s Project Operations Specialist and coordinating closely with the Project Lead/Program Manager and other key personnel of the projects, the post holder will liaise with the partners implementing similar programs as well as relevant agencies of the Government, local authorities, and civil society.
Job Responsibilities
Finance Administration (60%)
Manage payment of all bills from vendors, expense reimbursements, cash advances, and reports from staff.
Record all financial transactions, generate and review monthly financial reports
Process the payments and manage invoices, follow up with clients, suppliers, and partners as needed
Complete and accurate recording/reconciliation of operational control/tracking against projects on budget, fund, travel expenses, and petty cash, this works will coordinate closely with Project Operations Specialist and Finance unit.
Support audit visit needs are well-coordinated, and all documents/information required by the auditors is promptly provided.
Provide data support in the audit process.
Support in planning and reviewing budgets and expenditure as necessary and preparing monthly/quarterly/annual reports and other data as required.
Provide support to staff/consultant on the production of timesheets, travel claims/expense reports, reimbursements, participant agreements, orders, and any other relevant financial documentation.
Operational (35%)
Provide optimum support to Project Operations Specialist and fellow Project Administrator in managing back-office activities in sub-national and national activities pertaining to WRI Indonesia projects.
Ensures functionality of operations including coordinating document flow and organization, purchasing supplies, arranging travels and events, equipment and furniture, and communication; supports with project needs to provide events and meeting coordination across the organization.
Manages operational expenses in consultancy with Project Operations Specialist, including occupancy, office services, insurance, IT, legal, tax, and others to ensure efficient and effective use of donor resources.
Preparing, maintaining, monitoring, and improving the operational systems, processes, procedures, and records in accordance with WRI Indonesia’s policy–specifically, supporting better management reporting, information flow and management, and organizational planning.
Occasional Significant Duties (5%)
Day to day assistance of other jobs in the Operations unit, as and when required
Significant other duties as assigned by Project Operation Specialist
Qualification
Required Qualifications:
Legally able to work in Indonesia.
Bachelor's degree in a related field, preferably with coursework in organizational and/or business support (finance, accounting).
Minimum 2 years of full-time work experience in a relevant field, with operation management, administration, and/or financial management experience.
Direct hands-on experience in financial administration (e.g. budget, recording, tax).
A detail-oriented and organized thinker who can juggle multiple, competing priorities.
Ability to learn a new system and software applications that are used by WRI Indonesia
Good oral and written communication skills.
Attention to details
Fluent in Indonesian and good in English is preferable.
Able to work independently and as a team player.
Ability to travel when needed.
Preferred Qualifications:
Experience working within multi-stakeholder/inter-sectoral groups such as government, private, civil societies, and other stakeholder engagement.
Familiarity with sub-grant management protocols and policies among local CSOs and international donors.
Performance Standard
Finance administrative, operations Management, and Administration activities are expected to be carried out timely and satisfactory with minor supervision.
Must be capable of setting priorities and working under pressure, including multi-tasking and planning several events simultaneously.
The ability to work well with internal and external participants is essential.
Knowledge of Microsoft Office Suite is imperative.
Commitment to quality of work and efficiency
.
Must have authorization to work in Indonesia to be eligible for this position.
The contract will be arranged under an outsourcing fixed term contract with our reliable vendor.
Remuneration: Remuneration is commensurate with experience and skills. WRI offers a competitive and comprehensive benefits package.
Qualified applicants should apply online through the WRI career portal in order to be formally considered.
Application close: 1700 (Jakarta Time), 23 January 2021. We will close the advert earlier when the best candidates are identified at earlier dates.
This is a locally engaged position; Indonesian nationals are encouraged to apply.
WRI Overview
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect. The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.
WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.
Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.
The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.
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