Deadline: 30 November 2021
Location: Jakarta
Job Type: Full Time
Program Overview
WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.
Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.
WRI Indonesia requires a self-motivated and highly organized individual to support its Operation Department as an Office Administration Officer
Job Summary
The Office Administration Officer will work under the direction of Office Manager to support the Jakarta Office Team. The post holder will work closely with the Operations team to do procurement tasks, office administration, office utilities and supplies arrangements for the Jakarta office. She/he will support and work collaboratively with Managers, Project Operations Specialist, Project Assistant and Jakarta office team with procurement, facilities, and administrative support to enable the Team to work effectively and efficiently. Office Administration Officer is prepared to work collaboratively and cooperatively in a team environment.
Job Responsibilities
Under the direction of the Office Manager, the Office Administration Officer duties may include the following:
Procurements
Prepare Purchase Order for all procurement of goods.
Carry out procurement process for procurement of goods value up IDR 300.000.000, in accordance with procurement policy.
Contract process with new vendors for equipment/goods and to maintain good communications with the vendors
Keep good filling and records of Purchase Request and Purchase Order including the supporting documents.
Support the Office Manager for other procurement administration when necessary.
Office Administration
Provide administrative support to Executive Team WRI Indonesia, including Travel Expenses Report in coordination with Travel Officer.
Handling petty cash for facilities including the reporting to Accounting Dept.
Assist the Office Manager to organize internal and external meeting arrangement.
Maintain good communication with all administrative staff at all WRI Indonesia offices.
(When working psically in the office), provide receptionist service such as; Greet visitors and direct them to designated staff, take incoming calls and forward them to specific extension, updated telephone extension and contact list, record incoming mails, invoices and faxes and distribute them as necessary, oversee the distribution of all incoming and outgoing letters/package incoordination with the Office Assistant.
Office Facilities
To record and update assets & inventory list based on procurement documents and receipts.
Manage office supply for stationary, access card and name card for each employee and ensure that the card receive timely.
To arrange for the office accommodation and facilities, such as furniture, telephones, meeting rooms in coordination with the Office Assistant.
Ensure maintenance of office building, appliances, assets, facilities, equipment and other office utilities in coordination with the Office Assistant.
To make sure that office environment is kept clean, tidy, organised and necessary office supplies are readily available in coordination with the Office Assistant.
Organize a filing system for important and confidential company documents.
Ensure the office is a pleasant environment to work in and all office equipment and facilities work properly.
Serve as admin for iOffice or other similar application for office facilities.
To maintain good communication with the Building Management.
Other duties may be assigned from time to time, and which are commensurate with the position by your Line Manager.
Job Qualifications
Diploma degree in administration or secretarial or equivalent.
Should have experience of work in procurement.
Strong administration skill.
Showing positive attitude and have good interpersonal skill.
Being punctual, discipline and honest
Skilled in interpersonal relations, on the telephone, writing and face to face
Good knowledge and skills in spoken and written English
Having good communication skills
Computer literate
Internet knowledge
Able to deal with all levels of staff up to senior management team Able to take an active role in problems solving Able to communicate with national and international staff
Able to complete the assignment thoroughly, based on priority and able to track details
Ability to work in a multicultural team
Able to work independently and as a team player
Must have authorization to work in Indonesia to be eligible for this position.
Final candidates might be required to take a writing test and to produce two writing samples when needed.
Remuneration: Remuneration is commensurate with experience and skills. WRI offers a competitive and comprehensive benefit package.
Qualified applicants should apply online through WRI career portal in order to be formally considered.
Application close: 1700 (Jakarta Time), 1 December 2021. We will close the advert earlier when the best candidates are identified at earlier dates.
This is a locally engaged position; Indonesian nationals are encouraged to apply.
WRI Overview
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect. The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.
WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.
Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.
The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.
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